Arts in Education Residency Program Final Report Instructions

How To Complete the Arts in Education Residency Final Report

Arts-in-Education Residency Program final report materials will be filed electronically using the eGrant system.

The final report provides details on the project specified in the grant agreement. Grantees will be required to provide financial, statistical, and narrative information, along with published materials verifying activities and compliance with IAC requirements.

Deadline:

Final Reports must be submitted within 30 days of the end date specified on the grant agreement.

Reporting Information:

The eGrant final report requires the following information:

  • Organization Information- Identify the project supported and the responsible individuals.
  • Project- Provide statistics on participants; rate the listed aspects of the residency.
  • Narrative- Insert a narrative text of up to 5000 characters in response to the following points:
    • Address the overall project, noting any variations from the original proposal and the reasons for such changes.
    • Summarize the findings of the final evaluation.
    • Describe the impact that this project will have on plans for future arts programming at the site.
  • Budget- Enter totals for expenses and income related to the supported residency.
  • Attachments- Upload up to two examples of published materials related to the residency. One example must meet the IAC crediting requirement detailed in the grant agreement. 

Definitions:

  • Individuals Benefiting from Project: all people that participated, actively or as audience, in the supported activities; does not refer to people benefiting financially; cannot be zero
  • Youth Benefiting from Project: people aged 18 years or younger included in Individuals Benefiting from Project; if zero, enter 0
  • Total Artists Involved in Project: living artists that implemented the supported activities; cannot be zero
  • Total Volunteers Participating in Project: people who contributed time without compensation; if zero, enter 0
  • Applicant Cash: dollars raised for this project or used from organization’s operating funds to cover program expenses
  • Grant Amount Awarded: dollar amount committed to the project by the IAC; refer to grant agreement for correct amount
  • Grant Amount Spent: amount of Grant Amount Awarded that has been committed to residency activities; if grant funds are not received by the deadline for reporting on the project, report on the funds as accrued revenue
  • In-kind contributions: goods or services donated to the project that would otherwise be a cash expense; if zero, enter 0

If you have questions regarding the filing of the final report, please contact Pius Zacharias, Accountant Supervisor at 312/814-3300 or pius.zacharias@illinois.gov.