This program has an open deadline. Applications are reviewed in the order they are received and must be received no less than eight weeks before the project start date as identified on the first page of the application. All projects must be completed no later than August 31. Applications received less than eight weeks before the project start date may be ruled ineligible.
- Read the Artstour guidelines and application carefully and contact IAC staff if questions arise. It is the responsibility of the applicant (presenter) to be familiar with the Artstour guidelines, application and the Illinois Arts Council policies.
- Select a performer(s)/exhibit package from the Artstour Roster. NOTE: Applicants may not request funds for the same artist, company, group, or exhibit package for more than two consecutive years.
- Contact the artist, company, ensemble or exhibit representative listed in the roster to discuss availability, tour plans, dates, fees, other services, etc.
- Negotiate a contract including date(s) of performance(s)/exhibit/ screening(s), fees, technical details, etc. Applicants may request funding for multiple performances by the artist(s) selected. Performances must take place within a reasonable time frame and adhere to IAC’s policies and priorities and the Artstour Program guidelines.
- Submit the complete application with all required materials.
Assembly of Application materials
All of the following materials must be submitted together at the time of applying for an application to be considered eligible:
- Original signed Artstour Presenter Application and one copy (a total of two copies).
- One copy of the signed contract between the presenter and the performer(s)/exhibit developer.
- One copy of proof of not-for-profit status. ( What is accepted as proof of not-for-profit status?)
- Two copies of a list of additional presenters for block booking - if applicable.
- Two copies of a schedule of residency activities - if applicable.
All materials listed above must be submitted together at the time of applying in order for the application to be considered an eligible application.
Applications must be postmarked by the deadline. Hand delivered applications must be received by 5pm. If the deadline occurs on a weekend or legal holiday, the next weekday automatically becomes the deadline date. Applications may be mailed or hand-delivered to the following address:
Illinois Arts Council
James R. Thompson Center
100 W. Randolph, Suite 10-500
Chicago, IL 60601-3298
NOTE: Applicants hand-delivering their applications must visit the building’s SERVICE CENTER on the ground floor to have their application package scanned prior to delivering it to the IAC offices on the 10th floor. In addition, applicants must bring photo identification, such as a driver’s license, to gain access to the IAC offices.
Grant notification And Requirements
Notification of funding will be sent six to eight weeks after the IAC’s receipt of application. If funded, this notification will include grant agreement and cash request forms, which must be completed and returned. Once the appropriate documents are returned to the IAC, it will take about ten to twelve weeks to process the documents. Grant monies will be paid no sooner than 45 days before the starting date of the program. Funds are sent directly from the State Comptroller to the applicant who is responsible for paying the artist.
Organizations that receive an IAC grant will be required, as part of their grant agreement, to notify by letter their state representative, senator, and the Office of the Governor as to the grant amount and the project it helps support. Copies of these three letters must be submitted to the IAC with the signed grant agreement, cash request, and any other required documents before grant funds will be released. Names of the individuals to be addressed can be obtained from your County Board of Elections or the State Board of Elections website at www.elections.state.il.us .
Final report forms will be mailed to grantee prior to the
project's ending date and are due within 30 days after the completion of the
program. Failure to submit a final report jeopardizes the receipt of future
IAC funding.
Grant recipients must credit the Illinois Arts Council in all promotional material
and public notices in the following manner: This program is partially
supported by a grant from the Illinois Arts Council, a state agency.
(Credit is not required until the applicant receives award notification.)
Any grant funds that are determined to have been misspent or which are being improperly held are subject to recovery according to the terms of the Grants Funds Recovery Act of 1984, as amended. Project expenditures are deemed to consist of grant funds in the same proportions as defined by the matching requirement for the project grant.
An interactive PDF (Portable Document Format) file is availble for download. In order to open this file, Adobe Acrobat Reader must be installed on your computer. It is free and easy to download from www.adobe.com
Download Artstour Presenter Application - PDF format