The IAC requires that all IAC award recipients notify their State Representative, Senator and Governor of the IAC grant amount and the project or program it helps support. Copies of these three letters must be submitted to the IAC with the signed grant agreements, cash request and other required documents before grant funds will be released.

tips for notifying your legislators

• Use the name of the Representative in the salutation. You can verify your legislators and their addresses at http://www.elections.il.gov/
• Print the letter on your organization's letterhead, if applicable.
• Include the authorizing official's original signature.
• If your IAC award is for a performance or residency activity, you may wish to extend an invitation to your legislators.
• If you would like to send pictures of the event or project, you may do so in a separate correspondence. These notification letters must be sent before the project starts.

suggested components of the letter

salutation

Include the full address of the legislator. Include the title: Governor, Senator, or Representative.

Opening paragraph

Identify the name of the recipient, the amount of the IAC award, and the project it supports.

body paragraph

Describe the project giving key details. Discuss how the project will benefit the participants and the community.

Closing

Credit the Illinois Arts Council and thank the legislator for their support of arts programming in Illinois.

Grant recipients must credit the Illinois Arts Council in all promotional material and public notices in the following manner: This program is partially supported by a grant from the Illinois Arts Council, a state agency.