You are encouraged to print this section as a reference for completing the application.
It may be helpful to use the printout as a checklist for compiling your application.
Application Narrative
In no more than two pages address the following points.
Indicate each section of the narrative with the bold heading given. The application
narrative must be typed in a font of 10 point or larger with reasonable margins.
APPLICANT ORGANIZATION
Describe the organization.
Describe the organizations’ existing arts
programming.
Explain how the proposed ‘project will initiate,
diversify, and/or expand current arts programs.
Identify the individual affiliated with the organization
that will serve as the project supervisor. Explain his/her role in the project.
Address plans for pursuing this residency, should
the IAC not provide funding.
PROPOSED PROJECT
Summarize the project and where it will take place.
Describe the core group of participants and how
they will be selected.
Describe the project activities.
Describe the organization’s plan for evaluating
the project.
Explain how this project relates to the goals and
mission of the organization.
PROPOSED ARTIST
Explain why this artist was selected.
Detail why this artist is especially suited for
this project.
residency schedule plan
In no more than one page provide a session by session breakdown
of activities, indicating the length of each session.
Artist Statement
In no more than one page the artist must address the following
points. This statement must be typed in a font of 10 point or larger with reasonable
margins.
Explain why you want to participate in this project.
Describe what makes this project unique to this site.
Note: Artist not currently listed on the Arts-in-Education
Artists or the Artstour Rosters must also address the following points.
Describe your artistic vision.
Detail the specific skills and expertise that you
bring to this project.
Provide information on the work sample submitted.
When appropriate, include the media, the dimensions, when the work was produced,
the performance/venue audience, and the total running time along with any
additional information required to review the documentation. If the work presents
several artists, indicate your specific involvement in the work.
artist resume
Note: Artists currently listed on the Arts-in-Education Artists
or the Artstour Rosters are not required to submit an artist resume.
Artist Work Sample
Note: Artists currently listed on the Arts-in-Education Artists
or the Artstour Rosters are not required to submit the following.
In addition to a resume, a work sample must be submitted
that provides evidence of the residency artist’s professional work as
well as their ability to carry out the proposed residency activities. The work
sample should be submitted in the following formats: videotape (VHS format ONLY),
manuscript, audiocassette tape, CD, CD-ROM or no more than nine slides. IAC
staff makes every effort to handle documentation with care; however, the IAC
cannot be responsible for any loss or damage. Include a self-addressed envelope
with appropriate postage if work sample should be returned.
Letter of Agreement
Below is a sample of a Letter of Agreement. The sponsoring organization may
wish to draft its own letter following this example.
Sample Letter of Agreement
The sponsor (organization’s name) and artist (residency
artist’s name) agree to present the proposed at (location
of residency activity, name and address). The above named sponsor
will secure $_____________ to cover the costs of the residency, to be
matched by $_____________ from the Illinois Arts Council, pending approval
of this grant.
The above named sponsor will pay the above named
artist the total sum of $_____________ which includes (artist’s
fee, travel, etc.) for (number of hours) to conduct (planned
activity). The above named sponsor will pay the above named artist
as follows: (i.e. one-half at the beginning of the residency and one-half
upon the completion of the residency—OR—the entire fee at
the completion of the residency—OR—the entire fee at the starting
date of the residency, etc.)
The residency is scheduled for (dates, hours, location)
The artist agrees to follow the activity schedule as attached.
In the event that funding is not secured from the Illinois Arts Council,
the above named sponsor will pay the above named artist the reduced total
sum of $_____________ which includes (artist’s fee, travel,
etc.) for (reduced number of hours) to conduct (condensed
planned activity). Without Illinois Arts Council funding, the artist
and sponsor agree to the following condensed residency activities (detail
a shortened version of the residency).
____________________________________________
Signature of Authorized Official, Date
____________________________________________
Signature of Artist, Date
application budget
ARTIST CASH EXPENSE
1.
Note:
The IAC will support no more than 50% of the Artist Fee up to $2,000.
The Applicant Match must meet or exceed the IAC Request.
Artist must be paid no less than $50 for their
contact time with participants. Applicants cannot request funding for
artist consulting, planning, and prep time. The applicant must indicate
the artist hourly fee and the total number of contact hours that the artist
will be spending with the participants to calculate the total artist fee.
The contact hours will be reflected in the Residency Schedule Plan.
ADDITIONAL CASH EXPENSES
Note: Additional Cash Expenses may be included
only if the IAC Request for Artist Fee is less than $2,000. The IAC Request
for Additional Expenses is limited to the lessor of the following: $500
or the amount indicated in the IAC Request for Artist Fee.
2.
Applicants may include in their request funds to reimburse
the artist for travel and lodging if the artist resides more than 30 miles
from the residency site.
Indicate the number of roundtrip miles
the artist will be traveling each day, the number of days that the artist
will be in residence (refer to Residency Schedule Plan) and calculate
with the reimbursement rate of 36 cents per mile.
Indicate the number of nights that the
artist will need lodging while working on this project and the nightly
rate for lodging.
3.
Applicants may include in their request funds
to pay for supplies related to the residency. Detail the supplies needed
and the cost.
4.
Applicants may request funds to cover costs of
marketing the program to the community in which it will take place. These
expenses may not exceed $100.
5.
Applicants must indicate any additional expenses
related to the residency. Note: IAC funds cannot be used for capital expenditures
or refreshments.
6.
To calculate the Total Additional Expenses, total
the amounts for lines 2-5. If this amount is less than $500 and less than
the IAC Request for Artists Fees, the applicant is not required to provide
a match for Additional Expenses.
SOURCES AND AMOUNT OF CASH MATCH
The Applicant Cash Match covers at least 50% of
the Total Artist’s Fee, and the cost of Total Additional Expenses
exceeding the IAC Request limit.
a.
Provide a breakdown of the amounts and sources
of the applicant cash match. When necessary, indicate if these amounts are
pending and/or confirmed.
7.
Calculate the Total Applicant Cash Match.
PROJECT EXPENSES–The
total cost of the project.
a.
Transfer the Total Artist’s Fee from line
1.
b.
Transfer the Total Additional Expenses from line
6.
8.
Calculte the Total Project Expenses.
IAC REQUEST
a.
Distribute up to 50% of Total Artist’s Fee
from line 1. The remaining portion will be included in the Applicant Cash
Match.
b.
Distribute all or a portion of Total Additional
Expenses from line 6.
9.
Calculte the Total IAC Request. This amount may
not exceed $2,000.
APPLICANT CASH MATCH
a.
Distribute remaining portion of Total Artist’s
Fee from line 1.
b.
Distribute the remaining portion of Total Additional
Expenses from line 6.
10.
Calculte the Total Applicant Cash Match. This
amount must be equal to line 7.
PROJECTED INCOME
a.
Transfer the IAC Grant Request from line 9.
b.
Transfer the Total Applicant Cash Match from line
10.
11.
Calculte the Total Projected Income. This amount
must be equal to line 8.
IN-KIND DONATIONS
In-kind donations are goods and services donated
to the project. In-kind donations do not affect the budget and merely show
a level of support for the project. Detail the donation, the source providing
the donation, and the estimated value of the donation should it be necessary
to pay cash for that item.
